Hi. First post since the new swanky forum set up. Anyway. I would love to hear from anyone who has advice about virtual office addresses. I am moving house soon and as we are selling up to relocate we will be renting initially. I want to check out viable alternatives to giving my home address to comply with Distance Selling Regs. Does anyone have any creative legal alternatives or experience of virtual offices (which do comply with DSR).
Many thanks.
Fiona
Hi Fiona,
The Govt. website has a Guide to Distance Selling Regulations - https://www.gov.uk/online-and-distance-selling-for-businesses. It doesnāt say anywhere that you must give your Home address as your Business address. Iām sure that you can use a PO box, or similar, so long as you are collecting mail from it regularly - ie. it is current and maintained.
The regulations say you must give an address before orders are placed - āif you want payment in advanceā and that after sales, you must give āan address where complaints can be sentā. The Online Selling regulations donāt seem to add anything extra regarding a postal address - just an e-mail address.
So I donāt see why you couldnāt set up a PO box, or use one of the similar services provided by private companies. Or even use a relativeās address temporarily, while you get settled in your new home.
Hope that helps?
Lizzie
x
PS. Iād recommend re-directing your mail for a year anyway, when you do move - just in case!
Thanks Lizzie. I will definitely be getting mail redirected.
I have only ever had one return and that was because the customer hadnāt updated their addresses online after moving house so it came back as unknown at address and was readily solved by me re-sending to their new address.
I am happy that there wouldnāt be any issues for customers - itās more about compliance really. More investigations needed as it might be fine anyway. I will look into PO Box too- I would prefer that as can have one much more locally. Virtual office addresses are all over the shop and vary hugely in price. Some are actually quite reasonable but canāt find one close enough at the right price yet.
I suspect some are unhappy replying because compliance is an uncomfortable topic so I really appreciate your reply. Thank you. x
Iām sorry to say that I do know that PO boxes are not compliant:
http://dshub.tradingstandards.gov.uk/dsrexplained
āA geographical address means a real address ā a PO box will not do. If a business is operated from home, this is likely to be the geographic address at which it is established and you must give this address.ā
I canāt help you with virtual offices though, sorry! Itās probably worth contacting Trading Standards for advice.
Thanks! I had a feeling that was the case about PO boxes. It will either be virtual (which are actual business premises) or our address. I know that virtual offices comply - lots of businesses use them now and theyāre all over the place, many with attached meeting rooms and telephone services too. The more money you pay, they more you get and better premises too. Decisions decisions.
Thanks for that @sianfolksy1! Why the .gov website couldnāt mention this, I donāt know! Youād think they would take the trouble to give All the relevant infoā¦ Noted in case of being needed in the future.
I guess youāre just relying on re-direction, or using a friend/relativeās address temporarily Fiona!
Lizzie
Still undecided, but will be closing shop before we move for a bit so plenty of time to work it out. Am surprised that no-one on here had used one though - great way to keep home address private and still comply with all regulations. I am liking the idea more and more, itās just about finding the right one now. Thanks all. 